Exam appointments

Practical exam appointments at Public Venues

During the booking period you can choose exam dates and venues from a list of available options before booking and paying for your exams. Once the booking period has closed and we have finalised the timetables, we will email applicants, and candidates (parents/carers) who have an account, to let them know they can log in to view their confirmed exam appointments including the time. Once appointments are confirmed, you can log in to your account at any time to view your exam bookings and check date, time and venue information.

For information about making a late booking once the booking period has closed click here.

Changing practical appointments at Public Venues

Once appointment times have been confirmed applicants, and candidates (parents/carers) with an account, can log in to their account to change an appointment. Alternative appointments are offered subject to availability.

You can change an appointment up to 48 hours before the exam date. You will only be able to view alternative appointment slots that are more than 48 hours ahead and that are equal to or longer than the length of your exam. For example, if your exam appointment is 15 minutes long, you will only be able to see alternative appointments of 15 minutes or more. Once you’ve found a suitable alternative appointment, you can move the candidate into the new slot.

You can only reschedule one exam at a time and we are unable to transfer access arrangements to a rescheduled appointment. If a candidate has access arrangements booked, please consider this carefully before changing their appointment.

Practical exams at Private Visits

Once the booking period has closed we will email the Visit Organiser, any Permitted Applicants, and candidates (parents/carers) who have an account, to let them know they can log in to view their appointments.

For information about making late bookings once a Private Visit has been confirmed click here.

Music Theory exams

Music Theory exams take place on set dates and times.

Once the booking period has closed we will email applicants, and candidates (parents/carers) with an account, to let them know that they can log in to view their confirmed exam details.

Practical exams at Public Venues

When you book you can choose exam dates and venues from a list of available options. Once the booking period has closed and we have finalised the timetables, we will email applicants, and candidates (parents/carers) who have an account, to let them know they can log in to view their confirmed exam appointments including the time.  

Changing practical exam appointments at Public Venues

Once appointment times have been confirmed applicants, and candidates (parents/carers) with an account, can log in to their account to change an appointment.

You can change an appointment up to 48 hours (two full days) before the exam date. You will only be able to view alternative appointment slots that are more than 48 hours ahead and that are equal to or longer than the length of your exam. For example, if your exam appointment is 15 minutes long, you will only be able to see alternative appointments of 15 minutes or more. Once you’ve found a suitable alternative appointment, you can move the candidate into the new slot.

You can only reschedule one exam at a time and we are unable to transfer access arrangements to a rescheduled appointment. If a candidate has access arrangements booked, please consider this carefully before changing their appointment.

Practical exams at Private Visits

Once the booking period has closed, we will email the Visit Organiser, any Permitted Applicants, and candidates (parents/carers) who have an account, to let them know they can log in to view their appointments.

At this point, the Visit Organiser can rearrange their exam timetable online. You can make changes to your timetable up to 48 hours (two full days) before the Private Visit start date. When you plan your timetable you should follow our standard exam day as closely as possible. Our online timetabling tool will not accept timings that are significantly different. Breaks and lunch cannot be changed.  It is the responsibility of the Visit Organiser to contact their candidates and any Permitted Applicants to let them know the finalised exam times

Standard exam day

• Session 1 – 1 hour 45 minutes
• Break – 15 minutes
• Session 2 – 1 hour 45 minutes
• Lunch – 1 hour 5 minutes
• Session 3 – 1 hour 30 minutes
• Break – 15 minutes
• Session 4 – 1 hour 30 minutes

Each day can include a maximum of 6 hours and 30 minutes of exams with a start time of 9.00am or 9.30am. Any exams exceeding this will be scheduled the following day. If you would like to make a request for a non-standard timetable you will need email us at [email protected] before exam booking closes (28 days before the Private Visit start date). We cannot consider any alternative timetabling requests once this deadline has passed.

Music Theory exams at Public Venues and Private Visits

Music Theory exams take place on set dates at set times. For exams at Public Venues, you can view and select your venue at the time of booking and paying for exams. For Private Visits, the exams will take place at the Visit Organiser’s pre-approved venue.

Once the booking period has closed, we will email the Visit Organiser, any Permitted Applicants, and candidates (parents/carers) who have an account, to let them know they can log in and view their confirmed exam details.